| Word or Acronym |
Definition or Complete Spelling |
| ABA |
American Banker's Association; standard for bank routing numbers for EFT. |
| ADC |
Automatic Data Capture; generally refers to ADC devices. |
| Ancillary Charges |
Any authorized services, other than fuel, purchased at a commercial location. In conjunction with DLA Energy fuel cards (programs), this term refers to services over and above what is covered in a bunker fuel contract (e.g. backhaul, demurrage, overtime, etc.). These charges are billed separately from DLA Energy and are sent directly to the home station payment office under split billing procedures. |
| AO |
Approving Official or Accountable Official; those personnel responsible for SEA Card® management and approving charges. |
| APC |
Account Processing Code; used by the Army for cost accounting purposes. |
| AR |
Accounts Receivable; refers to departments or teams responsible for Accounts Receivable management and processes. |
| AVEDS |
Automated Voucher Examination and Disbursement System |
| Backhaul Charge |
Charges assessed by contractors delivering fuel when all or part of a cargo cannot be delivered. Backhaul charges can be incurred on pipeline, barge, or truck deliveries. |
| Bunker Fuel Contract |
Contract for direct delivery of ships' bunkers fuels, delivered free on Board (FOB) destination to the ship, by pipeline, barge, tank truck or tank wagon. Bunker contracts are used by DoD military and Federal Civilian agencies, Coast Guard and Army Corps of Engineers. |
| CCP |
Credit Card Processor; a bank, financial enterprise, firm, or company under contract with DLA Energy to process payments and invoices for any of DLA Energy's fuel card programs (SEA Card® or DoD Fleet Card). |
| CIC |
Customer Identification Code; 3 alphanumeric characters used by DLA Energy to uniquely identify customers. |
| CO |
Contracting Officer |
| Demurrage |
Demurrage is the penalty paid to a common carrier making fuel deliveries for undue delivery delays caused by the receiving party. |
| DLA |
Defense Logistics Agency |
| DLA Energy |
Provides the Department of Defense and other government agencies with comprehensive energy solutions in the most effective and efficient manner possible. |
| DLA Energy Customer |
Any authorized SEA Card® user from the Department of Defense, FedCiv Agencies. |
| DLA Energy-RRF |
DLA Energy's Retail Management Division. |
| DMA |
Fuel Type similar to MGO |
| DoD |
Department of Defense |
| DoDAAC |
Department of Defense Activity Address Code; used by DLA Energy to bill units. |
| DRN |
Delivery Receipt Notice; the source document signed by ship representatives to confirm the delivery of a particular quantity, type, and unit price of products and/or services, including fuel. |
| DSN |
Defense Switched Network |
| EC or eCommerce |
Electronic Commerce |
| EDI |
Electronic Data Interchange |
| EFT |
Electronic Funds Transfer |
| FAR |
Federal Acquisition Regulation |
| FAS |
Fuels Automated System; FAS is applications and people working together to create a means to record, report, and manage the DoD energy business. |
| FedCiv (Agency) |
Federal Civilian Agency |
| FES |
FAS Enterprise Server; the DLA Energy server used to house FAS data. Also known as "Purple Hub". |
| FET |
Federal Excise Tax |
| FTP |
File Transfer Protocol |
| Fund Code |
A 2-character code that represents the appropriation used to reimburse DLA Energy for product. |
| GAO |
Government Accounting Office |
| HTTPS |
Hyper Text Transfer Protocol Secure; secure web site. |
| HUB |
Central computer server or information router for DLA Energy. |
| Hull Number |
Used to uniquely identify a vessel; incorporates alphanumeric characters. |
| KHI or KHI Inc |
Acronym for Kropp Holdings, Inc, the SEA Card® contract holder |
| Kropp Holdings, Inc |
SEA Card® contract holder |
| MILSBILS |
Military Standard Billing System |
| NSN |
National Stock Number |
| Online Interest Calculator |
Department of Treasury online tool for calculating interest payments based on the Prompt Payment Act. (http://www.fms.treas.gov/prompt/ppinterest.html) |
| PDA |
Personal Digital Assistant |
| PDF |
Portable Document Format |
| POC |
Point of Contact at an organization. |
| Port |
A geographic location at which vessels are refueled. |
| Prompt Payment Act |
Regulation for Government agencies related to payment terms and interest calculation. |
| QPL |
Qualified Products List |
| Real-Time |
Process that occurs at, or very near to, the time in which the action occurred; a process triggered by a specific action. |
| SEA Card® Online Program |
SEA Card® Order Management System. The system Kropp Holdings Inc. has created for the DLA Energy. |
| SEA Card® |
Ships' bunkers' Easy Acquisition (SEA) Card. A new DLA Energy fuel purchase/credit card to be utilized by large or small vessels, cutters, and ships which serves as a payment mechanism and identification card. The SEA Card® will be used at commercial ports and piers worldwide for the purchase of fuel both at DoD contract locations and at those non-contract locations that accept the card for payment. |
| SEA Card® Merchant |
A merchant where the SEA Card® is accepted |
| SEA Card® Support Team |
Team responsible for answer all non-card specific questions from SEA Card® holders. |
| SEA Card® Customer |
The person who will be responsible for using the SEA Card®. |
| SF 1449 |
Multi-use Government form for supply or service. Used by Government customers, fuel suppliers and bunker contractors to order and record fuel uplift transaction information. Serves as a signed source document verifying transaction details and receipt of goods and/or services. |
| Signal Code |
A single-character alpha code that indicates The consignee (ship-to) DoDAAC which receives the material and the paying (bill-to) DoDAAC in MILSTRIP and MILSBILLS. Depending on the Signal Code, the ship-to and bill-to DoDAAC may be different. |
| SMS |
Short Messaging Service; service used to submit text messages to cell phones and paging devices. |
| Split Billing |
Reimbursement for fuel card/credit card processors under contract with DLA Energy to separate purchases of fuel from other non fuel goods and services on each invoice. Fuel product invoices are then electronically forwarded to DFAS for payment, and the remaining "split" purchase(s) are billed at cost directly to the unit's servicing payment office by the applicable CCP. |
| UIC |
Unit Identification Code, similar to DoDAAC. |
| URL |
Uniform Resource Locator; also known as website address. |